“Of course the
children’s eyes turned to follow the lion;
but the sight they saw was so wonderful that they soon forgot about him. Everywhere the statues were coming
to life. The courtyard looked no longer like a museum; it looked more
zoo. Creatures were running after Aslan and dancing round him till he
almost hidden in the crowd. Instead of all that deadly white in the
was now a blaze of colours; glossy chestnut sides of centaurs, indigo
unicorns, dazzling plumage of birds, reddy-brown of foxes, dogs and
yellow stockings and crimson hoods of dwarfs; and the birch-girls in
and the beech-girls in fresh, transparent green, and the larch-girls in
so bright that it was almost yellow. And instead of the deadly silence
whole place rang with the sound of happy roarings, brayings, yelpings,
barkings, squealings, cooings, neighings, stampings, shouts, hurrahs,
~ C.S. Lewis, The Lion, The Witch and the Wardrobe,
The Gathering of the Fellowship
Masquerade will take place during the
Banquet in the Grand Ballroom of
the Toronto Sheraton Centre Hotel
at approximately 9:00 pm on
Monday July 3rd, 2006.
The presentation of
costumes will now be limited to a “walk on, walk
off” format. Due to time constraints, we cannot accommodate the
“traditional” masquerade presentation. We may have a few slots for
groups to do short presentations, but that will depend on the number of
entries. The earliest registrations will have priority.
All persons who wish to enter the Masquerade must be registered. Due to
the anticipated participation in the Masquerade, we strongly recommend
registrations will be accepted until
Midnight, Sunday, June 25, 2006. Registration for the Masquerade will
be possible on site if there are any spaces left until 5:00 p.m. Sunday
July 2. Due to time constraints, there will be a cut off to
participants at 65 entries. In this event, the cutoff will announced on
the website and may be earlier than June 25. A Masquerade entry form
must be submitted when registering. All entrants must sign the Entry
and Release form. Entry forms will be available at the convention
The Masquerade will take place IMMEDIATELY
meals will only be served to Banquet Ticket purchasers.
meal portion of the Banquet; however, a Banquet ticket
is NOT REQUIRED for participation.*
For questions about
this competition, please contact the Masquerade
Coordinator at firstname.lastname@example.org.
This masquerade will be run on the standard Masquerade Division System
of four skill levels: Junior, Novice, Journeyman, and Master.
Any contestant under thirteen (13) years of age at the time of the
competition may compete in the Junior Division. An adult must be
present with the junior contestant.
A contestant who has fewer than 3 wins for 3 different costumes at
Novice Level. An Honorable Mention or Honored for Excellence need not
be included in this count.
A contestant who has won less than three awards at the Journeyman level
or feels his or her skill is up to competing at the Journeyman level.
A contestant who has won more than three times at the Journeyman level,
has won as a Master at any competition, or is a professional in a
costume related business. For the purpose of this competition, a
professional is defined as making 50% or more of their income in the
A contestant may compete in a Division higher than the one he or she
normally compete in. Keep in mind that if the contestant wins in this
higher Division, he or she may not return to their old Division in
Definition of a Win:
“A win is a win”—except “Honored for Excellence” and “Honorable
Mention”. Workmanship awards are counted only if you wish. NOTE: In the
case of groups, the skill level will be determined by the skill level
of the majority of the competitors. Check with the Masquerade
Coordinator for this and any other special exceptions.
Judging will be combined for original and recreation costumes unless
large enough groups of both types of costumes exist. However, be sure
to check the correct category because there are variations in judging
the two types.
A costume inspired by a character or scene from any of the published
works of J.R.R. Tolkien (including The
Lord of the Rings
, The Hobbit
etc.) or C.S. Lewis (The Chrionicles
), but whose
design is the creation of the contestant. A contestant need not wear
his or her creation, but may use a model on stage. Be sure to note on
entry form who is the designer and who is the model.
A costume whose design is copied or closely derived from an existing
interpretation of characters or scenes from any of the published works
of J.R.R. Tolkien or C.S. Lewis, be they in film (including New Line
Cinema's The Lord of the Rings
movie trilogy and Disney's The
Chronicles of Narnia: The Lion, the Witch and the Wardrobe
television, art, comics, stage presentation (including The Lord of the Rings
production), book illustration, or any other medium,
showing one or more views of the costume. Recreation costumes are
duplicates or close adaptations of the design work of someone OTHER
than the contestant. Those entering recreation costumes are encouraged
to provide the judges with photos or photocopies of the costume source
or pertinent information, since not all judges are familiar with all
Have an older costume you wish to show to the audience? Made a great
costume from closet pieces? Have a costume that has won at
international competition levels? It may be shown out of competition to
entertain the audience.
In addition to the usual front-of-stage judging, contestants may choose
to compete for Workmanship awards. These will be given for exceptional
accomplishments in the crafting of a costume. Workmanship judging is
entirely optional. If you think your costume or some portion of it
exhibits exceptional craftsmanship, please check in earlier for
workmanship judging (location and time to be announced).
If you have questions regarding the subject of your costume—that is,
whether or not it meets the criteria for presentation—please send an
email to the Masquerade
Winners of the Junior Division will be announced immediately following
the competition. All other winners will be announced between the two
concerts around 11:00 pm.
Some General Good
- The weapons policy of the convention must be
followed. (See the Gathering's Weapons Policy,
below.) While weapons will be allowed on stage, they must be checked by
our Weapons Master first. Weapons will not be allowed for any
contestant under age 18. All weapons must be checked in to the Weapons
Master when the costume is not being presented and/or judged. No real
firearms and no projectile weapons are allowed. If your costume
requires a bow, it must be unstrung, with arrows un-tipped.
- If your presentation involves the
unsheathing/wielding of any weapons on-stage, you must clear your
presentation with the Masquerade Coordinator and the Weapons Master
prior to the Masquerade. This applies to approved prop weapons as well.
Contestants ignoring this rule will have their presentations stopped,
and they will be escorted off the stage. We recognize the role weaponry
plays in many costumes and will do everything we can to arrange a safe
way for you to display appropriate weapons with your costume. Equally,
we don't want anyone hurt.
- Furthermore, once the wielding (displaying or
holding the weapon during a presentation constitutes "wielding") or
unsheathing of a weapon is cleared with the Masquerade Coordinator and
the Weapons Master, there MUST be a radius of at least 12 feet (or more
depending on the total length of the weapon to be displayed) of empty
space around the contestant.
- No open flame, fire, flash powder, flash paper
- No messy substances, wet, dry or oily that
might ruin the costume of
any other contestant, or that may create a safety hazard, will be
allowed in the Green room or on-stage.
This includes leaving these substances on the stage. In other words,
keep it on your costume. This means we rule out everything from
spattered stage blood to thrown confetti to peanut butter anywhere. If
in doubt ask the Masquerade Coordinator.
- No nudity. This also means no body paint
instead of clothing minimums.
Minimal clothing is considered what you would wear at a public pool.
This masquerade is rated PG. There will be children in the audience. We
do not want a situation where parents feel obligated to remove their
child from the audience.
- Surprise the audience, but not the Masquerade
Coordinator or the crew.
If you are planning something particularly “unique” please let us know
- Please list any large props you plan to use.
While we will have some
room for props to be stored before the Masquerade, they must be removed
before you leave the Masquerade on Monday evening by 11:30 pm at the
- Costumes with electric power requirements must
Connections to electrical outlets will not be available.
- No live creatures (other than human), will be
allowed backstage or on
stage. If your costume requires fauna such as snakes, ferrets etc, they
must be stuffed or simulated. An exception to this rule will be made
for service animals, if the contestant requires this type of
assistance. Any restrictions, stairs, ramps, doorway sizes, and other
limitations will be posted on the web site in late May or early June.
- Each person may present only once during the
masquerade. While contestants may enter as many costumes as they like,
they can only wear
one of them. The others must be on other bodies.
- There will not be any microphones for the
contestants. If you wish
something special to be read by the MC please fill out the appropriate
area on the masquerade registration form.
- Workmanship judging will be available before
the Banquet and the
Masquerade. Workmanship judging is optional, and may be limited to one
part of your costume if desired.
- Check-in time for contestants wishing to
compete for presentation
awards only will be 8:30 pm Monday, and contestants
desiring workmanship judging will need to check-in by 6:30 pm (exact
locations for general check-in and workmanship check-in to be
announced). Entries which do not
check in will be eliminated. Costumers will be allowed to leave once
the workmanship evaluation is over but must return by 8:45 pm to the
Grand Ballroom otherwise they will be disqualified. We will make every
effort to accommodate participants who wish to attend the Banquet
(partake in the meal portion) which
occurs between 8:00 pm and 9:00 pm so please let us know at check in.
- The Masquerade Coordinator reserves the option
to eliminate anyone from
competition on the basis of taste, danger to the audience or other
contestants or for any other reason deemed sufficient. The Masquerade
also reserves the right to change these rules as necessary and will
notify contestants of any changes promptly.
- Hall costumes may be worn in the competition,
in fact they are
- We are encouraging exhibition costumes from
other conventions. However,
if a costume has won at a regional level or above, it can be shown
only as an exhibit. (This does not preclude the competition of a
that has been worn at another convention's masquerade at the same
level.) Please speak to the Masquerade Coordinator in advance.
Please be kind to yourself before the competition. Get some sleep the
night before. Register early and turn in all your materials properly
labeled. Let the Masquerade Coordinator know what you'll need for your
presentation to run smoothly. Get a lot of practice in ahead of time.
Don't forget to eat and drink something in the late afternoon.
Stay in one place so we can find you when it's time to go on stage. If
you need assistance dressing or have a sudden problem, let us know.
Don't forget to stick around for the awards—it just might be your
name they call!
Competition in the Gathering Masquerade is open and FREE to all Attending Registrants to the
Gathering of the Fellowship event. We regret that we cannot allow
single-day Registrants to compete. If you are not yet registered for
the event, visit the Registration Page
first to obtain your GOTF
Registration Number, which will be emailed to you once we have
confirmation of payment. If you know you are registered, but are unable
to find your GOTF Registration Number, please send an email to email@example.com.
To pre-register your costume (or costumes) for the Masquerade, please
fill out the following applicable information, and then press SUBMIT.
If you do not yet have all the information or if something changes in
the future, the registration can be adjusted later. Please note that to
register a group an entry form is required for each participant
and a separate one is required for the group. All members who compete
in the masquerade must be registered with the convention by the time
Registration closes on Sunday at 5:00 pm.
Fields marked with
an asterisk (*) are required.
The Gathering of the Fellowship Weapons
|Edged weapons of
any sort (this includes all metal weapons) will NOT be carried,
displayed, or worn by any Gathering attendee at any of these venues:
This policy applies to ALL peace-tied swords, blades, and bow and arrow
combinations, even if they are part of a costume ensemble. Prop weapons
approved by the Gathering of the Fellowship may be worn throughout the
event. Prop weapons can be defined as the following: weapons of wood,
plastic, resin, or some other material, with the exception of rattan.
Edged weapons (any metal weapon with a live/sharp blade) are strictly
prohibited. Metal weapons, with non-harmful or dulled blades, are
permitted only for Masquerade contestants and only during the judging
- The Sheraton Centre convention meeting
areas, including the ballrooms and foyers, the vendors area (see
paragraph 3, below), the gallery, and all of the programming rooms;
- The Sheraton Hotel common areas, unless
being transported in a secure case;
- The Princess of Wales Theatre;
- The Toronto Island Public Park, including
on board the ferry;
- The cinema theatre to be designated for
the Movie Marathon (to be announced).
Masquerade Weapons Restricted
|No real weapons of ANY
sort may be carried. Masquerade contestants ONLY may carry weapons
under the following provision: at the Sheraton Centre Grand Ballroom
during the Masquerade and Banquet Special Event, under these conditions:
- Carried weapons MUST form an appropriate
part of the costume the contestant is wearing, subject to approval by
the Masquerade Coordinator and Weapons Master.
- Carried weapons may ONLY be
carried/displayed during workmanship judging and/or costume
presentation. At other times during the event they must be checked in
to the Weapons Master.
- All swords (and similar blades) must be
peace-tied. Bows must be unstrung, and arrows un-tipped. Weapons may
drawn for purposes of judging and presentation ONLY, subject to PRIOR
APPLICATION. Please note that the Gathering of the fellowship will
require some evidence of weapons training to allow such display. Be
prepared to provide such evidence to the Weapons Master.
- The Weapons Master will not allow a
checked weapon to be claimed by anyone who is impaired, under ANY
circumstances. (The weapon may be claimed at least 12 hours later, and
a storage fee will be levied.)
- Weapons may NOT be carried by any
attendee under age 18.
- While the Weapons Master will provide a
secure storage area for contestants who need to check their weapons,
the Gathering of the Fellowship can NOT be held responsible for lost or
- No live blades of any kind are to be
worn. All blades must be dull & without an edge.
|Weapons dealers and
vendors WILL be allowed to participate in the
vendors' area. However, it is the merchant's responsibility for
ensuring that the Gathering's weapons policy is adhered to. All weapons
sales must be held until the end of the convention day, or transported
immediately out of the convention area once delivered to the purchaser.
There will be a secure area provided for this purpose.
|The Gathering staff
and security reserve the right to determine what is an approved weapon
and what is not. The Gathering staff and security reserve the right to
determine what a "live weapon" or "prop weapon" is. The following
guidelines should be followed:
Please note that these guidelines may be adjusted at any time at the
sole discretion of the Gathering of the Fellowship. The Gathering staff
and security reserve the right to cancel an attendee's registration
and/or banquet tickets (without refund) and remove them from any of the
venues if they are not abiding by this policy. The Gathering staff and
security reserve the right to report to the local law authorities any
attendee who is acting in an irresponsible manner with their weapons.
- Live weapon (prohibited) means any metal
weapon with a sharp edge or point. This includes any of the following
blade types: broadsword, single or double-edged sword, dagger, dirk,
stiletto, pike, arrow, axe, warhammer, etc.
- Dull weapon (Masquerade contestants only)
means any metal weapon must have no sharpened edges, points, or any
area of the weapon that has been sharpened by either the manufacturer
or owner. This includes non-metal weapons, such as staves,
walking sticks, or wooden items (pikes, cross-bow bolts, or arrows)
that can either have sharpened metal points affixed to the weapon or
have a point of the weapon proper (wooden body of the weapon) in any
- Approved prop weapon (unrestricted) means
any weapon made of material other than metal, such as wood, plastic,
resin, or rubber. Weapons made of rattan are prohibited, as
no combat reenactment will be permitted. PVC weapons with proper
SCA-regulated padding are permitted; however, these cannot be used in
any combat reenactment or combat choreography.
Crossing the Border with Weapons
edged and/or prop weapons into and out of Canada is the sole
responsibility of the
attendee. For more detailed information, please visit this website.
Weapons Use by Guests/Presenters
dull, or prop) that are exhibited and/or demonstrated by
guests/presenters at SCHEDULED PROGRAMMING SESSIONS are exempt from
this policy, ONLY provided that any such display/demonstration has been
pre-approved by the Programming Directors and the Security Chief before
the session takes place. The Gathering of the Fellowship reserves the
right to immediately terminate any unauthorized weapons
demonstration and remove the guest/presenter from the venue. Such
unauthorized use of weapons will be considered a breach of the
presenter's programming agreement.